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About CWSP CWSP Current Job Postings For Students
Student Eligibility Finding a Job Interview Tips If You Receive a Job Offer Hiring Instructions End of Employment
For Community Partners
Employer Eligibility Requirements How to Hire a Student Job Descriptions
Campus Partners
Job Descriptions How to Hire a Student
Summer Work Study Payroll Instructions and Policies Program Resources & Policies for Students & Employers
CWSP remote work arrangement spring 2022
Important CWSP Program Dates
opportunities for Students     /    Community Work Study Program     /    Campus Partners
Campus Partners

Cornell Unit/Department Eligibility Requirements

To participate in the Community Work-Study Program (CWSP), in which Federal Work Study (FWS) pays for 75% of a student’s wages and the department pays 25%, Cornell departments must submit a FWS Job Description that will then need to be reviewed. And before the student can be paid, CWSP will require access in WorkDay to the supervisor’s student JM Org.

How is “community service” defined?

  1. The student’s work must be designed to improve the quality of life for community residents, particularly low-income individuals, or to solve particular problems related to those residents’ needs. The student does not have to provide a “direct” service.
  2. A university or college is not considered a community for the purposes of the FWS community-service requirements. On-campus jobs can meet the definition of community services, provided the work is designed to improve the quality of life for off-campus community residents, or to solve problems related to their needs.
  3. Work done must benefit communities within the United States.
  4. Fields can be related to health, literacy training, education, welfare, social services, transportation, housing and neighborhood improvement, public safety, rural development, and community improvement.

Student Eligibility

The student must

  • have an I9 form on file, which proves eligibility to work in the United States,
  • be federal-work-study eligible (confirm in WorkDay), and
  • be registered as full-time with no university holds.

It is important to confirm that the student is federal work-study eligible.  The Financial Aid Office can award students what is known as “Employee Earnings Expectation” (EEE), but this is not the same as federal work study. An EEE will not subsidize wages.

For more information about student eligibility in FWS, read FWS Eligibility.

Job Descriptions

Return the FWS Job Description form to CWSP via email, fax or USPS.

How to Submit a Job Description

Begin by downloading the Federal Work Study (FWS) Job Description Form. Review the instructions and complete the form in full.

Work Hours

During the academic-year employment term, students’ work hours should be limited to 15–20 hours/week. During breaks, with their supervisor’s approval, and during the summer, students may work full-time if not taking classes.

Hourly Pay/Wage Rates

Guidelines for Establishing Wage Rates

In accordance with Federal Work Study Guidelines, the following must be considered and taken into effect when establishing wage rates:

  • The skills needed to perform the job;
  • How much persons with those skills are paid in the local area for doing the same type of job;
  • Rates the school would normally pay similar non-FWS employees;
  • Any applicable federal, state, or local laws that require a specific wage rate.

It is not acceptable to base the wage rate on the student’s need or any other factor not related to the student’s skills or job description. Please follow the student employment university student job classifications when determining on campus pay rates.

How to Post a Job

Jobs are listed on Cornell’s Student Job and Internship Postings site. On campus employers must submit their job descriptions to CWSP for approval and posting (see below).

Jobs are typically posted within five business days of their arrival and are posted until mid-semester for each fall, spring and summer term. If you fill an open position, please notify CWSP so the posting can be removed.

To Edit, Reactivate, or Remove a Job

Send an email to CWSP with the action to be taken: “edit” (with changes), “re-post” (with any changes), or “delete.”

How to Hire a Student

Interviewing

  • Students will contact you directly via instructions on the posting.  We do not maintain a list of students who are looking for jobs.
  • Not all students are familiar with Federal Work Study (FWS) or financial aid, so we encourage you to double-check with the student that they have a current FWS award. Students who don’t receive financial aid will not have FWS.
  • Email the CWSP Coordinator the student’s name and Cornell Net ID to check the student’s eligibility.
  • Interview the student as you would a regular staff member.  Review the job description with them and discuss the tasks, responsibilities, and expectations associated with the job.
  • Discuss time management and scheduling, any other work-study or non-work-study jobs they may have, transportation issues, and any time constraints due to extracurricular/co-curricular activities.

 Ready to Hire a Student?

  • Once you’ve decided which student to hire, inform the Community Work-Study Program (CWSP) coordinator via cwsp@cornell.edu. The CWSP Coordinator will have the student complete the necessary program training and start the hire process in WorkDay.
  • WorkDay Access: On-campus CWSP appointments must be hired in WorkDay by the CWSP Coordinator due to Department of Education reporting.
  • Access to the appropriate student JM Org in Workday for the participating Cornell department must be granted to CWSP prior to the student-employee start date.  The employing department will need to provide CWSP with a staff contact who can facilitate this process in a timely manner.
  • You will receive a Hiring Addendum via email from the CWSP Coordinator to confirm receipt of the form and to verify hire has been put into the system.
  • Start Date: Once CWSP has appointed the student in WorkDay, the student will receive notifications on next steps to complete the onboarding process.

Conditions that Restrict a Student’s Ability to Start Working

If any of the following conditions exist, a student cannot begin working or be appointed to the University Payroll:  The student

  • has a hold on their college or university bursar account
  • is not registered with the university
  • has a dean’s hold
  • has a Financial Aid package that has not been finalized
  • does not have an I9 form on file (It proves eligibility to work in United States. Students who need an I9 can find an I9 “hub” on campus by reading I9 Hub Locations.)

For more information, please contact the CWSP Coordinator.

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